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Pavlo, Microsoft 365 / Power Platform Engineer

Ukraine
Last Updated: 11 Jul 2023

- IT experience starting in 2016; IT engineer/Head of IT Department. - Experience with Office 365, SharePoint, Teams, Power Apps, Power Automate, and Power BI. - Training/ learning employees/clients - Development and implementation of corporate rules and regulations (related to the use of Office 365) - Advising clients on Power Platform licensing - Azure DevOps - Upper-Intermediate English

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Vitalii, Power Platform/Microsoft Dynamics Engineer

Ukraine
Last Updated: 23 Apr 2024

- IT experience starting in 2012; middle frontend developer since 2015. - Experience with the full lifecycle of designing, developing, installing, configuring, and maintaining applications on SharePoint 2016/2019, 2019 Online, Office 365, Power apps, Dynamics CRM, Power BI - Upper-Intermediate English

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MS Power Automate

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Danylo B., Dynamics 365 / Power Apps Engineer

Ukraine
Last Updated: 25 Oct 2023

- Experienced middle software developer with 4 years of experience developing, designing, installing, testing, and maintaining software systems. - Proficient in C#, .Net, MVVM, React, TypeScript, HTML, CSS, MS Power Apps, Logic Apps and Dynamics 365 CE. - Skilled in various platforms, languages, and embedded systems. - Experienced in bug fixing, development, task assessment, and communication with users and customers. - Familiar with methodologies, principles, paradigms, and patterns in software development, as well as SDLC and software development practices. - Upper-Intermediate

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MS Power Automate

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Nataliia H., Dynamics 365 / Power Apps Engineer

Lviv, Ukraine
Last Updated: 19 Oct 2023

- Full Stack Software Engineer with expertise in developing comprehensive solutions from scratch. - Strong knowledge of all phases of the software development life cycle (SDLC) including project analysis, planning, requirements analysis, architecture design, development, testing, deployment, and documentation. - Proficient in C#, React-Native, React, JavaScript, SQL, Dynamics 365 CE, Power Apps, Model Driven Apps, Power Automate, Jira, SilverLight, WPF, ADO.Net, Apache Subversion (SVN), Entity Framework, Git, Web service, and Windows Form Development. - Experience in data analytics, data engineering, data extraction/ETL, artificial intelligence & machine learning, data mining and management, data science, and data visualization. - Familiarity with Adobe Commerce & Experience, Drupal, Microsoft (AX, Dynamics 365, SharePoint), MuleSoft, Oracle NetSuite, Salesforce, and SAP. - Master's degree in Applied Mathematics and Computer Science from Lviv Ivan Franko National University. - Extensive professional experience in developing CRM systems, banking solutions, web-based platforms, enterprise resource planning systems, and fatigue management systems. - Proficient in .NET, Angular, MS SQL Server, JIRA, MS Visual Studio, IIS, GIT, Source Tree, ReSharper, JavaScript, HTML, CSS, and React-native.

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MS Power Automate

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Dynamics 365 CE

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Vitalii, Senior Dynamics 365 (CRM) / Power Platform Developer

Last Updated: 24 Oct 2023

- Focused and resourceful professional with over four years of experience in Dynamics 365 (CRM) / Power Platform Development. - Strong analytical skills and a tech-oriented mindset with a creative approach to problem-solving. - Proficient in SharePoint Online, HTML, CSS, JavaScript, jQuery, JSOM, TFS, Power Automate, SQL, React, C#, .Net, and Dynamics 365 (CRM). - Experienced in developing full-fledged applications, separate modules, and refining existing applications and processes. - Collaborates effectively in an Agile software development environment with comprehensive knowledge of SCRUM methodology. - Skilled in Dynamics 365 (CRM) / Power Platform Development, web development, business analytics, and solution development. - Upper-Intermediate English

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MS Power Automate

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Table of Contents

Soft skills of a MS Power Automate Developer

Soft skills are essential for a MS Power Automate Developer as they contribute to their overall effectiveness and success in their role. Here are the soft skills required at different levels of expertise:

Junior

  • Strong problem-solving skills: Ability to analyze issues and come up with creative solutions using MS Power Automate.
  • Effective communication: Clear and concise communication to understand requirements and collaborate with team members.
  • Attention to detail: Paying close attention to details to ensure accuracy and minimize errors in workflows.
  • Adaptability: Willingness to learn and adapt to new technologies and changes in the Power Automate platform.
  • Time management: Efficiently managing time and prioritizing tasks to meet project deadlines.

Middle

  • Leadership skills: Ability to take ownership of projects, guide junior developers, and drive successful project outcomes.
  • Collaboration: Working effectively with cross-functional teams, stakeholders, and clients to deliver high-quality solutions.
  • Critical thinking: Evaluating complex requirements and finding innovative ways to optimize workflows using Power Automate.
  • Problem anticipation: Identifying potential issues and proactively taking steps to mitigate risks.
  • Mentoring: Assisting junior developers by sharing knowledge, providing guidance, and fostering their professional growth.
  • Client management: Building and maintaining strong relationships with clients, understanding their needs, and delivering solutions accordingly.
  • Time management: Efficiently handling multiple projects, delegating tasks, and ensuring timely delivery.

Senior

  • Strategic thinking: Developing long-term plans and strategies to optimize business processes using Power Automate.
  • Influencing skills: Persuading stakeholders and team members to adopt new ideas and approaches.
  • Project management: Overseeing the end-to-end delivery of complex projects, ensuring quality, and meeting client expectations.
  • Continuous improvement: Identifying areas for improvement in existing workflows and implementing enhancements.
  • Conflict resolution: Resolving conflicts and managing team dynamics to maintain a productive and harmonious work environment.
  • Business acumen: Understanding business goals and aligning Power Automate solutions to drive business success.
  • Presentation skills: Effectively communicating complex concepts to technical and non-technical audiences.
  • Client relationship management: Building and nurturing long-term relationships with clients, acting as a trusted advisor.

Expert/Team Lead

  • Strategic leadership: Setting the vision, strategy, and direction for the Power Automate development team.
  • Team management: Providing guidance, mentorship, and support to team members, fostering their professional growth.
  • Innovation: Driving innovation within the team by exploring new features and functionalities of Power Automate.
  • Thought leadership: Contributing to the Power Automate community through blogs, articles, and speaking engagements.
  • Business development: Identifying opportunities to expand Power Automate services and driving client acquisition.
  • Quality assurance: Ensuring high-quality deliverables by implementing best practices and conducting code reviews.
  • Decision-making: Making strategic decisions based on data, industry trends, and business requirements.
  • Vendor management: Managing relationships with Power Automate vendors, evaluating new tools and technologies.
  • Process optimization: Continuously improving development processes and workflows to increase efficiency and productivity.
  • Risk management: Identifying and mitigating risks associated with Power Automate projects and workflows.
  • Strategic partnerships: Building strategic alliances with other teams or organizations to enhance Power Automate capabilities.

Pros & cons of MS Power Automate

6 Pros of MS Power Automate

  • Increased productivity: MS Power Automate allows users to automate repetitive tasks, saving time and effort. By automating workflows, users can focus on more important tasks, leading to increased productivity.
  • Integration with Microsoft ecosystem: MS Power Automate seamlessly integrates with other Microsoft products such as Office 365, SharePoint, and Teams. This integration enables users to automate processes across different applications and collaborate more effectively.
  • Wide range of connectors: MS Power Automate offers a vast library of connectors that allow users to connect with various third-party applications and services. This extensive collection ensures compatibility with popular tools and systems, enhancing the flexibility of automation workflows.
  • No coding required: With its intuitive visual interface, MS Power Automate enables users to create workflows without the need for coding knowledge. This accessibility empowers non-technical users to automate processes and reduces the dependency on IT teams.
  • Mobile app support: MS Power Automate provides a mobile app that allows users to manage and monitor their workflows on the go. This feature enables users to stay connected and responsive, even when they are away from their desks.
  • Community support and learning resources: Microsoft has a strong community of Power Automate users who actively share their experiences, best practices, and solutions. Additionally, Microsoft provides extensive documentation, tutorials, and training materials, making it easier for users to learn and leverage the full potential of MS Power Automate.

6 Cons of MS Power Automate

  • Complex pricing structure: MS Power Automate offers multiple pricing plans with different features and limitations, which can make it challenging to choose the right plan for specific needs. Users should carefully evaluate their requirements to avoid paying for unnecessary features.
  • Dependency on Microsoft ecosystem: While the integration with Microsoft products is a strength, it can also be a limitation for organizations that primarily use non-Microsoft tools. MS Power Automate may not have the same level of seamless integration with third-party applications, which can hinder automation efforts.
  • Limited customization options: While MS Power Automate provides a wide range of pre-built templates and connectors, users may encounter limitations when trying to customize workflows to meet specific requirements. Advanced customization may require additional development efforts or workarounds.
  • Reliance on stable internet connection: MS Power Automate operates in the cloud, which means users need a stable internet connection to access and run their workflows. Any disruptions in internet connectivity can affect the reliability and availability of automated processes.
  • Learning curve for complex workflows: While MS Power Automate offers a user-friendly interface for simple workflows, more complex automation scenarios may require a deeper understanding of the platform’s capabilities and logic. Users may need to invest time in learning and experimenting to create advanced workflows.
  • Limited on-premises integration options: MS Power Automate primarily focuses on cloud-based automation. Although there are options to connect with on-premises systems, the available connectors and functionalities may be limited compared to cloud-to-cloud integrations.

Hard skills of a MS Power Automate Developer

MS Power Automate Developer is responsible for designing, developing, and implementing automated workflows and solutions using Microsoft Power Automate.

Junior

  • Power Automate Basics: Proficiency in understanding and using basic features and functionalities of Microsoft Power Automate.
  • Workflow Design: Ability to design simple workflows using Power Automate, including creating triggers, actions, conditions, and loops.
  • Data Integration: Knowledge of integrating data from various sources into Power Automate workflows, such as SharePoint lists, Excel files, and SQL databases.
  • Error Handling: Understanding of error handling techniques in Power Automate, including handling exceptions, retries, and error notifications.
  • Debugging and Troubleshooting: Basic skills in debugging and troubleshooting Power Automate workflows to identify and fix issues.

Middle

  • Advanced Workflow Design: Proficiency in designing complex workflows with multiple branches, parallel processing, and dynamic conditions using Power Automate.
  • Custom Connectors: Experience in creating and using custom connectors to integrate Power Automate with external systems and APIs.
  • Data Transformation: Knowledge of data manipulation and transformation techniques in Power Automate, such as parsing JSON, manipulating arrays, and working with variables.
  • Error Handling and Logging: Ability to implement robust error handling mechanisms, including logging and error tracking, in Power Automate workflows.
  • Integration with Microsoft 365: Familiarity with integrating Power Automate with other Microsoft 365 services, such as SharePoint, Outlook, and Teams.
  • Performance Optimization: Understanding of techniques to optimize the performance and efficiency of Power Automate workflows, including reducing API calls and minimizing processing time.
  • Security and Governance: Knowledge of implementing security measures and governance policies in Power Automate workflows to ensure data privacy and compliance.

Senior

  • Advanced Data Integration: Expertise in integrating Power Automate with a wide range of data sources, including CRM systems, ERP systems, cloud platforms, and RESTful APIs.
  • Custom Actions and Expressions: Proficiency in creating custom actions and expressions in Power Automate to extend its functionalities and meet specific business requirements.
  • Solution Architecture: Ability to architect end-to-end solutions using Power Automate, including designing integration patterns, data flows, and error handling strategies.
  • Governance and Compliance: Experience in implementing governance frameworks and ensuring compliance with industry regulations and best practices in Power Automate development.
  • Performance Tuning: Expertise in optimizing the performance and scalability of Power Automate workflows through advanced techniques, such as batching, caching, and parallel processing.
  • Team Collaboration: Skills in leading and collaborating with a team of Power Automate developers, providing technical guidance, code reviews, and mentoring.
  • Continuous Integration and Deployment: Familiarity with implementing CI/CD pipelines for Power Automate workflows, including version control, automated testing, and deployment automation.
  • Monitoring and Analytics: Knowledge of monitoring tools and techniques to track the execution, performance, and usage of Power Automate workflows, and generate analytics reports.

Expert/Team Lead

  • Advanced Solution Design: Mastery in designing highly complex and scalable solutions using Power Automate, involving multiple systems, integrations, and business processes.
  • Enterprise Integration: Extensive experience in integrating Power Automate with enterprise-level systems, such as SAP, Oracle, Salesforce, and custom legacy applications.
  • Custom Development: Proficiency in developing custom connectors, plugins, and extensions for Power Automate using code-based development approaches, such as C# and Azure Functions.
  • Performance Optimization and Scalability: Expertise in optimizing the performance and scalability of Power Automate solutions to handle large volumes of data and high transaction loads.
  • Security and Access Control: Deep understanding of implementing advanced security measures, access controls, and identity management in Power Automate workflows.
  • Governance and Compliance Frameworks: Experience in establishing comprehensive governance frameworks and compliance controls for Power Automate development within organizations.
  • Change Management and Training: Skills in leading change management initiatives and providing training to stakeholders and development teams on Power Automate best practices.
  • Architectural Leadership: Ability to provide architectural guidance and leadership in Power Automate development projects, ensuring alignment with overall IT strategies and goals.
  • Technical Strategy and Roadmap: Expertise in defining technical strategies, roadmaps, and future enhancements for Power Automate within an organization.
  • Thought Leadership: Proven track record of thought leadership in the Power Automate community, contributing to blogs, forums, conferences, and open-source projects.
  • Team Management: Experience in managing a team of Power Automate developers, including resource allocation, performance management, and professional development.

What are top MS Power Automate instruments and tools?

  • Power Automate Desktop: Power Automate Desktop is a robotic process automation (RPA) tool that allows users to automate repetitive tasks by creating workflows. It was introduced by Microsoft in 2021 and is a part of the Power Automate suite. With its user-friendly interface and wide range of actions and triggers, Power Automate Desktop enables users to automate tasks across various applications and systems.
  • Power Automate: Formerly known as Microsoft Flow, Power Automate is a cloud-based service that allows users to create automated workflows between different apps and services. It was first released by Microsoft in 2016. Power Automate offers a vast library of connectors, enabling seamless integration with popular tools such as SharePoint, Outlook, and Salesforce. It provides users with the ability to automate processes, collect data, synchronize files, and more.
  • Power Apps: Power Apps is a low-code development platform that enables users to build custom business applications without the need for extensive coding knowledge. It was launched by Microsoft in 2015. With Power Apps, users can create mobile and web applications that integrate with various data sources, including SharePoint, SQL Server, and Excel. It empowers organizations to streamline their workflows and enhance productivity by digitizing manual processes and automating tasks.
  • AI Builder: AI Builder is a component of Power Platform that allows users to add AI capabilities to their applications and workflows. It was introduced by Microsoft in 2019. With AI Builder, users can train models to perform tasks such as form processing, object detection, and prediction. By leveraging AI Builder, organizations can automate decision-making processes, gain insights from data, and enhance the efficiency of their business operations.
  • Power Virtual Agents: Power Virtual Agents is a chatbot development platform that enables users to create and deploy intelligent chatbots without writing code. It was launched by Microsoft in 2019. With Power Virtual Agents, users can build AI-powered chatbots that can interact with users, answer questions, and provide automated support. It integrates seamlessly with other Microsoft products such as Teams and Dynamics 365, allowing organizations to enhance their customer service and automate common inquiries.
  • Power BI: Power BI is a business analytics tool that provides interactive visualizations and business intelligence capabilities. It was introduced by Microsoft in 2013. With Power BI, users can connect to various data sources, create visually appealing reports and dashboards, and share insights with others. It enables organizations to make data-driven decisions, uncover patterns and trends, and monitor key metrics.
  • Power Platform: Power Platform is a collection of low-code/no-code tools that includes Power Apps, Power Automate, and Power BI. It was introduced by Microsoft in 2019. The Power Platform allows users to build custom applications, automate processes, analyze data, and create chatbots. It empowers individuals and organizations to digitally transform their business operations and drive innovation.
  • Power Query: Power Query is a data connectivity and data transformation tool that is part of the Power BI suite. It was introduced by Microsoft in 2010. With Power Query, users can connect to various data sources, perform data cleansing and transformation tasks, and load the data into Power BI for analysis and visualization. It simplifies the data preparation process, enabling users to easily combine and shape data from different sources.

Cases when MS Power Automate does not work

  1. Unsupported connectors: MS Power Automate supports a wide range of connectors that allow users to integrate various applications and services. However, there are cases where certain connectors are not supported. For example, if you are working with a legacy or custom-built application that does not have a pre-built connector, you may encounter difficulties in automating tasks with Power Automate.
  2. Limitations in connector actions: While Power Automate has an extensive collection of actions available for each connector, there may be limitations in terms of the specific actions you need to perform. Some connectors may not provide all the required functionality, which can hinder the automation process. It is essential to review the available actions for each connector before building your automation flows.
  3. Authentication issues: Power Automate relies on proper authentication to access and interact with different applications and services. If there are authentication issues, such as incorrect credentials or expired tokens, the automation flows may fail to execute properly. It is crucial to ensure that the authentication setup is correctly configured for each connector.
  4. Complex data transformations: Power Automate allows users to manipulate and transform data during the automation process. However, there may be cases where the required data transformations are complex and not easily achievable with the available actions and expressions. This can limit the effectiveness of Power Automate in automating certain tasks.
  5. External dependencies: Power Automate is designed to work seamlessly with various external services and platforms. However, if there are dependencies on external factors that are beyond the control of Power Automate, such as internet connectivity issues, server downtime, or API limitations, the automation flows may experience disruptions or fail to function altogether.
  6. Unsupported data sources: Power Automate supports integration with a wide range of data sources, including cloud storage, databases, and file-sharing platforms. However, there may be cases where the specific data source you want to integrate with is not supported. It is essential to check the list of supported data sources before attempting to automate tasks involving specific data sources.

How and where is MS Power Automate used?

Case nameCase Description
Automating Approval WorkflowsMS Power Automate Development allows businesses to automate approval processes, eliminating the need for manual intervention. For example, a company can set up an automated approval workflow for employee leave requests. When an employee submits a leave request, Power Automate can automatically send the request to the respective manager for approval. This saves time and ensures consistent and efficient approval processes.
Integration with External SystemsPower Automate enables seamless integration with various external systems, such as CRM, ERP, and other business applications. This integration allows for the automation of data transfer between systems, eliminating the need for manual data entry and reducing the risk of errors. For instance, when a new lead is created in a CRM system, Power Automate can automatically update the corresponding information in an ERP system, ensuring data consistency across the organization.
Automating Report GenerationWith Power Automate, businesses can automate the generation and distribution of reports, saving valuable time and effort. For example, a company can set up a workflow to automatically generate weekly sales reports and distribute them to the relevant stakeholders. This eliminates the need for manual report generation and ensures timely delivery of critical information.
Streamlining Customer OnboardingPower Automate can help streamline the customer onboarding process by automating various tasks, such as sending welcome emails, creating user accounts, and updating customer records. For instance, when a new customer is added to a CRM system, Power Automate can automatically trigger a series of actions, such as sending a welcome email with login credentials and updating the customer’s information in other relevant systems. This automation enhances the customer experience and reduces the administrative burden on the business.
Automating Data BackupPower Automate can be used to automate the backup of critical data, ensuring data safety and security. For example, a company can set up a workflow to automatically create backups of important files and store them in a secure location, such as a cloud storage service. This eliminates the need for manual backups and reduces the risk of data loss due to hardware failures or accidental deletions.
Automating Social Media PostingPower Automate can be leveraged to automate social media posting, saving time and effort for businesses. For instance, a company can set up a workflow to automatically post updates or new content to various social media platforms at predefined intervals. This automation allows businesses to maintain an active social media presence without the need for constant manual intervention.
Streamlining Employee OnboardingPower Automate can streamline the employee onboarding process by automating various tasks, such as provisioning user accounts, assigning access rights, and sending welcome emails. For example, when a new employee is added to the HR system, Power Automate can automatically trigger a series of actions, including creating user accounts in relevant systems, assigning necessary permissions, and sending personalized welcome emails. This automation improves the efficiency of the onboarding process and ensures a smooth transition for new employees.
Automating Data Validation and CleansingPower Automate can be used to automate data validation and cleansing processes, ensuring data accuracy and consistency. For example, a company can set up a workflow to automatically validate and clean incoming data, such as customer information or product details. This automation can help identify and correct errors, such as duplicate records or missing data, reducing the risk of data inconsistencies and improving overall data quality.

TOP 10 MS Power Automate Related Technologies

  • Python

    Python is a versatile and widely-used programming language that is highly suitable for MS Power Automate software development. It offers a large number of libraries and frameworks that can be integrated with Power Automate, allowing developers to automate tasks and build complex workflows efficiently.

  • JavaScript

    JavaScript is another essential language for Power Automate development. It is the backbone of web development and offers extensive capabilities for creating custom actions and manipulating data within Power Automate. With JavaScript, developers can enhance the functionality and interactivity of their workflows.

  • Power Automate Desktop

    Power Automate Desktop is a powerful tool provided by Microsoft for automating desktop processes. It allows developers to record and replay actions, automate repetitive tasks, and integrate with other applications seamlessly. With its drag-and-drop interface, Power Automate Desktop simplifies the development of automation workflows.

  • Azure Logic Apps

    Azure Logic Apps is a cloud-based service that enables developers to build scalable and robust workflows. It provides a visual designer, connectors to various services, and built-in triggers and actions. By integrating Power Automate with Azure Logic Apps, developers can leverage its advanced capabilities for complex automation scenarios.

  • Power Apps

    Power Apps is a low-code development platform that allows developers to create custom applications and integrate them with Power Automate. With Power Apps, developers can build user-friendly interfaces, collect data, and trigger Power Automate workflows based on user interactions. It empowers citizen developers to create powerful automation solutions without extensive coding knowledge.

  • Microsoft Graph API

    The Microsoft Graph API provides a unified endpoint to access data and services across Microsoft 365. Developers can leverage this API to integrate Power Automate with various Microsoft services, such as SharePoint, Outlook, and Teams. By using the Microsoft Graph API, developers can extend the capabilities of Power Automate and automate workflows involving multiple Microsoft applications.

  • SQL Server Integration Services (SSIS)

    For data integration and ETL (Extract, Transform, Load) processes, SQL Server Integration Services (SSIS) is a powerful tool. It allows developers to create data workflows and automate data transformations within Power Automate. By combining Power Automate with SSIS, developers can handle complex data integration scenarios efficiently.

TOP 10 Tech facts and history of creation and versions about MS Power Automate Development

  • Power Automate, previously known as Microsoft Flow, was created in 2016 as a cloud-based service for automating workflows across various applications and services.
  • It was developed by a team at Microsoft led by Stephen Siciliano, who is currently the General Manager of Power Automate.
  • Power Automate follows a low-code or no-code approach, allowing users to create automated workflows without extensive coding knowledge.
  • One of the groundbreaking features of Power Automate is its ability to connect to over 350 different services, including popular tools like SharePoint, Outlook, and Salesforce.
  • In 2019, Microsoft introduced the concept of “UI flows” in Power Automate, which enables the automation of repetitive tasks in desktop and web applications.
  • The introduction of AI Builder in 2019 also brought capabilities like text recognition, form processing, and object detection to Power Automate, making it more powerful and versatile.
  • Power Automate has evolved significantly over the years, with regular updates and new features being added. It is now an integral part of Microsoft’s Power Platform, which includes Power Apps and Power BI.
  • With its cloud-based architecture, Power Automate offers seamless integration with Microsoft Azure, enabling users to leverage advanced analytics and machine learning capabilities.
  • Power Automate has gained popularity across industries, helping organizations automate tasks, streamline processes, and improve efficiency. It is used by businesses of all sizes, from small startups to large enterprises.
  • Microsoft provides extensive documentation, tutorials, and a vibrant community for Power Automate developers, making it easy to learn and get started with the platform.

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Maria Lapko
Global Partnership Manager